Mayfair of McLean Association
Board Meeting Minutes
Wednesday • May 21, 2025
REGULAR BUSINESS
Call to Order and Approval of the Feb. 12, 2025, Board Meeting Minutes
Board President John Mockoviak called the meeting to order at 10:05 am. Board Secretary Julie Warren confirmed that all Mayfair of McLean Association homeowners were notified of the date, time, and location of this meeting via email on May 1st as well as via the Association’s website. All Board members were present either via Zoom or in person, constituting a quorum. Ramona Mockoviak, chair of the Association’s Landscape Committee, also attended via Zoom
A motion to waive reading the Feb. 12, 2025, Board meeting minutes was seconded and unanimously approved. A motion to approve the Feb. 12, 2025, minutes also was seconded and unanimously approved. These minutes are now available on Mayfair of McLean’s website.
NEW BUSINESS
Financial Status Update
President Mockoviak reported that the Association’s Operating Budget is currently under budget, which is to be expected at this time of year. Most budgeted spending occurs in the summer and fall, when the weather is conducive to outdoor projects like landscaping, tree trimming, and exterior repairs.
President Mockoviak also emphasized that, based on accrued CD interest, the reserve fund account balance is $117,904.
Annual Reserve Funding Review
Every five years, the Association is required by law to conduct a review and analysis of the condition and expected useful life of specific common-area components. Called a Reserve Study, this review projects the costs to periodically repair each component over time and eventually replace it and develops a schedule to set aside money (reserve funds) annually for each component. Mayfair of McLean’s current reserve analysis includes 15 items such as the community’s mailboxes, the road, the brick wall, and the wood exterior fencing, among others.
The next full analysis of these components’ condition will be conducted in 2026. In the years between full reserve studies, the Mayfair of McLean Board reviews and updates the Reserve Analysis as necessary. At this May 21, 2025, meeting, the Board reviewed and unanimously approved the current Reserve Analysis available below.
A full explanation of the components covered by the Association’s 2021 Reserve Study and Analysis is included on page 12 of the Association’s 2025-2029 Five-Year Plan, available on the MMC website. President Mockoviak reminded other Board members that the Association’s Reserve Funding balance is “well over” the required $93,270.
2024 Association Tax Returns
The Association now has sufficient income from Certificates of Deposit and money market interest that we are required to file federal and state income tax statements. Total interest on the Association’s Certificates of Deposit = $3,459. Consequently, the Association paid $1,038 in federal taxes and $207.54 in state taxes. President Mockoviak commented that this is a small price to pay for the Association’s additional interest income.
Community-Wide Security Cameras
Based on a homeowner’s suggestion at the 2024 Annual Meeting, the Board discussed the idea of adding community-wide security cameras to the Mayfair of McLean common area. Board members discussed several factors including
The low crime rate in the area at large
Installation and monitoring costs of community-wide cameras
The Association attorney’s concern that installation of security cameras throughout the community could create an implied liability for the Association
Board members unanimously agreed that a community-wide security system is not necessary at this time and that we should continue to rely on homeowners’ individual security measures, including security lighting and cameras on individual homes and locking cars that are parked outside. Homeowners are reminded to contact the Design Review Committee before installing security cameras or exterior lighting. The Board will consider inviting a representative from the Fairfax County Police Department to attend the 2025 Annual Meeting to make a home safety presentation.
2025 All-Resident Community Picnic
Board members unanimously agreed to plan an all-resident potluck picnic on Sunday, Sept. 7, the first Sunday after Labor Day weekend. As in the past, the Board will provide soft drinks, paper products, and tables and chairs. Details will be posted on the website later this summer.
Committee Updates
Design Review – Chair Mary Ann Cole reported that the Design Review Committee (DRC), which also includes Greg Smith and Rich Martinez, recently conducted its annual review of home exteriors and sent comments to those homeowners who needed to make repairs. In most cases, those recommendations have been met or are underway. Cole thanked President John Mockoviak for assisting in the review.
The DRC also recently drafted extensive edits and updates to the Association’s Design Guidelines, including new language about water features such as swimming pools and fishponds, and presented that draft document to the Board for review. Board members have until June 15 to comment on the draft, and the DRC’s goal is to present the final approved document to Association members at the upcoming 2025 Annual Meeting.
Cole also pointed out that, because Rich and Sue Martinez have sold their home and will soon be leaving the Mayfair community, the DRC is seeking a volunteer to replace Rich. A longtime Mayfair of McLean volunteer, Rich also served for several years as a Board member before joining the DRC. The Board heartily appreciates his service to his community and his neighbors.
Hardscape – Chair John Yu reported that the committee’s current project is focused on the Association’s perimeter wooden fence. The committee, which includes members Scott Sirlin and Paul Ague, has collected bids from three well-known vendors to replace cap boards (horizontal boards at the top of each fence section) and some support posts. The estimates also include building box fencing around some trees that have grown too large to be contained by the fence and are pushing some sections over. Yu expects this project to be completed by fall. The committee will also address the area surrounding one of the new mailboxes where tree roots are pushing pavers out of position, creating a tripping hazard.
Landscape – Mayfair of McLean’s Landscape Committee, which includes Chair Ramona Mockoviak and committee members Bethany Jones and Carol King, met in person on May 2. Ramona presented the Board with Monster Tree’s proposal for this season’s tree trimming, which includes trimming street trees to prevent squirrel bridges as well as shaping and trimming the perimeter holly trees. The Board unanimously approved Monster Tree’s $5,251.50 proposal.
The committee also will have Monster Tree trim the five overgrown euonymus alatus (burning bush) at the southeast section of the community by nearly half. These bushes grow very quickly and will leaf out again by the end of the summer. The committee also had a small tree planted in the common area behind #2017.
Homeowner Concerns
When having exterior work done, such as painting, garage repair, roof replacement, stonework, or landscaping, Mayfair of McLean homeowners are reminded to caution their contractors to be mindful of neighbors’ property. Recently, a couple of residents have experienced noise, debris, and blocked driveways due to contractors at adjacent properties. Please tell any contractor you hire to clean up debris and avoid noise or damage to neighbors’ gardens and homes.
Upcoming Board Meetings
The next 2025 Board Meeting is tentatively scheduled to convene on Wednesday, July 23, at 10 am at John and Ramona Mockoviak’s home (#2025). Confirmation of this date, time, and location and a proposed agenda will be posted on the Association’s website in a few weeks.
Meeting Adjourned
After a motion, a second, and unanimous voice vote to do so, Pres. Mockoviak adjourned the meeting at 11:24 am.
Mayfair of McLean Association
Board Meeting Minutes • February 12, 2025
REGULAR BUSINESS
Call to Order and Approval of the Dec. 10, 2024, Board Meeting Minutes
Board President John Mockoviak called the meeting to order at 10:05 am. Board Secretary Julie Warren confirmed that all Mayfair of McLean Association homeowners were notified of the date, time, and location of this meeting via email on January 21st as well as via the Association’s website. In addition to Pres. Mockoviak and Board Secretary Julie Warren, Board Vice President John Yu and Board Member-at-Large Mary Ann Cole attended the meeting in person. Board member-at-Large Carol King attended via Zoom. Those attending constituted a quorum. Ramona Mockoviak, chair of the Association’s Landscape Committee, also attended in person.
A motion to waive reading the Dec. 10, 2024, Board meeting minutes was seconded and unanimously approved. A motion to approve the Dec. 10, 2024, minutes also was seconded and unanimously approved. These minutes are now available on Mayfair of McLean’s website.
NEW BUSINESS
Financial Status Update
President Mockoviak reported that all homeowners paid their 2025 annual dues on time, reflecting a total revenue in the Operating Account Balance of $83,250. He also said that $14,874 were moved to the Association’s Reserve Account at the close of 2024 due to budget underruns during that year. An additional $3,624 in interest from Certificates of Deposit were added to the Reserve Account in 2024. Due to two early season weather events, the Association is about $500 over the 2025 budget for snow removal. (See discussion details below.)
Recent Snowstorm Expenses
After no serious winter weather in a couple of years, the Association experienced two snow events in January 2025, and a second in mid-February 2025. The first snow removal invoice was “quite expensive,” according to Pres. Mockoviak, due in large part to multiple applications of salt and ice treatment interspersed with three passes with the plow. After negotiating with J&J Landscaping management, Pres. Mockoviak accepted a $450 credit on the original $3,530 invoice. Pres. Mockoviak also discontinued the snow removal agreement with J&J Landscaping and, with homeowner Carol King’s assistance, contracted with Sergio Ordoñez to provide the Association with snow removal services going forward.
McLean Citizens Association Update
Julie Warren, Mayfair of McLean Association’s representative to the McLean Citizens Association (MCA) Board, reported that the MCA remains adamantly opposed to Virginia SB 982, a bill approving the proposed development of a casino complex in the Tysons Corner area of Fairfax County. Although the bill passed the Virginia Senate early in the 2025 legislative session, according to a Feb. 12, 2025, press release, “progress authorizing a casino in Fairfax County was halted … following a vote of the (Virginia) House Appropriations Subcommittee on Commerce, Agriculture, and Natural Resources.” The MCA expects this topic to be reintroduced in the 2026 Virginia Legislative Session and encourages individual residents and community leaders to continue to follow the progress of the No Fairfax Casino effort.
Friendship Fund Thoughts
After a brief discussion about the pros and cons of collecting and implementing the Association’s neighborhood “Friendship Fund,” the Board unanimously voted to close it. No more money will be collected, and the current fund will be used appropriately until the balance is zero.
2025 Association Expectations and Initiatives
The Board discussed the community’s 2025 priorities, including the following:
Review and update the Association’s Design Guidelines. President Mockoviak encouraged Design Review Committee members to pay particular attention to the condition of the backs of homes and rear privacy gardens, fences, and gates during the upcoming spring review of home exteriors. Although there are very few restrictions as to how back gardens should be landscaped, back gardens must be kept well groomed. For details, the current Design Guidelines are available on the Association website.
Review the condition of the Association’s hardscape, particularly the perimeter wooden fences and cap boards, several of which may need to be replaced.
Improve the appearance of the front entrance gardens.
Monitor the condition of the ground surrounding the mailboxes and remove tree roots and other trip hazards as necessary.
Committee Updates
Design Review – Chair Mary Ann Cole reported that the committee, which also includes Greg Smith and Rich Martinez, plans to thoroughly review and update the Design Guidelines. The annual review of home exteriors has not been scheduled but will take place sometime this spring. The DRC also continues to encourage communications from homeowners about any planned home exterior projects.
Landscape – The Mayfair of McLean HOA Landscape Committee, including Chair Ramona Mockoviak and committee members Bethany Jones and Carol King, met in person on Jan. 31, 2025, at 3pm. Association Board President John Mockoviak also attended this meeting. New business discussed at this meeting included the following:
Review of 2024 landscape expenses, which reflected a $5,776 underrun
Review of 2025 landscape budget of $48,000
Discussion of potential 2025 initiatives, including
Improving the appearance of the front entrance beds
Monitoring exterior hollies
Deciding when it is appropriate to replace the tree in front of unit #2024
Monitoring the new landscape provider’s activities in order to make an informed decision about renewing the contract before the end of September 2025
Chair Ramona Mockoviak said the committee will plan carefully in 2025 to spend only the funds allocated to landscaping in the 2025 Operating Budget.
Hardscape – The Hardscape Committee, which includes Chair John Yu and members Scott Sirlin and Paul Ague, also met in person in January and plans to review the common area hardscape throughout the community sometime this spring for any needed repairs.
Homeowner Concerns
No homeowners expressed concerns to be discussed at this meeting.
Upcoming Board Meetings
The next 2025 Board Meeting is tentatively scheduled to convene on May 21 at 10 am. Watch the Association website for confirmation of this date and a proposed agenda.
Meeting Adjourned
After a motion, a second, and unanimous voice vote to do so, Pres. Mockoviak adjourned the meeting at 11:15 am.