Minutes of the Annual Meeting of the

Mayfair of McLean Homeowners Association

held at

2036 Westmoreland St, Falls Church, Virginia

June 21, 2010

The meeting was called to order at 7:00PM by Association President Bill Chadwick. The roll was taken and the following homeowners were present:  Guinot, Hayward, Williams, Chadwick, Warren, Roop, Goldstein, Sirlin, Savarese, Martinez, Wilhoyte, Selwyn, Damelin, Jones, Kaylor, and Taylor.  In addition, the following homeowners were represented by proxy: Burke, Friedlander and Ratner whose proxies were voted by Chadwick; Cosgriff, Louiselle, Mallarkey, and King whose proxies were voted by Williams, and Tadie whose proxy was voted by Taylor, and Van Over whose proxy was voted by Wilhoyte.  In all 26 units were represented in person or by proxy.

President Chadwick welcomed the new homeowners that had moved into the community since the last Annual Meeting. They were Jon & Lori Roop, John & Ramona Mockoviak, and Richard & Sue Martinez.

President Chadwick presented an annual update on the Budget for the Association.  A copy of his budget report is appended hereto and thereby incorporated into these minutes. 

Landscape Chair Williams presented a report on the recent removal of the dead and overgrown pines trees on the perimeter of the community on Westmoreland Street and Kirby Road.  She also outlined the plans for plantings that would be installed along the perimeter wall where the pines had formerly stood, as well as power washing the brick perimeter wall, pruning the deciduous trees, and repairing the irrigation system.  She presented a summary of bids for the various tasks to be performed and her recommendation that the work proceed in accordance with the plan presented.  A copy of the landscape  report is appended hereto and thereby incorporated into these minutes. 

President Chadwick reported on the status of the consideration for approval of the cell tower proposed to be built on the grounds of the Longfellow Middle School.  The Association has gone on record as opposing the construction of the tower.

President Chadwick led a discussion regarding the levying of a special assessment to pay the cost of the landscaping as outlined in Judy Williams report.  The Board at its meeting on June 19, 2010 voted to recommend to the Homeowners that a special assessment amounting to $2,500 per be levied on each home in the community to pay the cost of the proposed improvements.  After a thorough discussion of the proposal and the assessment, a motion was made and seconded to levy the assessment with the proviso that it would be due and payable within 60 days of the date of this Annual Meeting, but that the President had the authority to approve payment terms if so requested by any homeowner so long as the assessment was paid in full by the end of the year 2010.  A vote was taken by polling each unit present including the proxies that were voted as outlined above.  The vote was 24 in favor of the motion and 2 opposed, and therefore, the motion carried.

The next order of business was the election of directors to fill two board seats being vacated by Messer’s Chadwick and Guinot whose terms were expiring.  The names of Richard Martinez, Bruce Louiselle, and Luis Guinot were place in nomination for the three seats.  A vote by written ballot was taken and Mr. Louiselle and Mr. Martinez received the most votes and were thereby elected to fill the vacant seats.

In view of President Chadwick’s stepping down from his position, a motion was made, seconded, and unanimously approved to express the Associations gratitude for his 13 years of service as President and to thank him for his faithful and dedicated attention to the best interests of the community.

There being no further business, the meeting was adjourned at 8:05PM.

Respectfully submitted,

G Lawrence Warren

Secretary