SCROLL DOWN TO SEE:
Minutes of May 14, 2011 Annual Meeting of Association
Minutes of May 14, 2011 Board of Directors Meeting
Minutes of November 5, 2011 Annual Meeting of Association
Minutes of November 5, 2011 Board of Directors Meeting
Minutes of December 9, 2011 Special Meeting
Minutes of the Annual Meeting of the Mayfair of McLean Homeowners Association held at 6616 Haycock Road, Falls Church, VA May 14, 2011
The meeting was called to order at 10:05AM by Association President Bruce Louiselle. The roll was taken and the following homeowners were present: Hayward, Williams, Mallarkey, Chadwick (by proxy with Williams), Warren, Roop, Goldstein, Sirlin, Savarese (by proxy with Louiselle), Martinez, Selwyn, Damelin, Jones, Taylor (by proxy with Louiselle), Burke, Ratner, Ting (by proxy with Louiselle), Walton, and Kazanowska.
A motion was made seconded and approved unanimously to dispense with the reading of the minutes of the 2010 Annual Meeting of Homeowners.
President Louiselle gave a report on the work done and the funds collected and expended relative to the special assessment that was levied in 2010. A copy of the report is appended hereto and thereby incorporated into these minutes. He reported that the only work planned to be paid for by the assessment that had not been completed was the replacement, by a brick wall, of the small section of wooden fence along Westmoreland Street near house number 2053. That work has been delayed by lack of an interested and qualified contractor.
President Louiselle presented a financial report for the Association consisting of income and expense for 2010 versus budget as well as a reserve computation for the Association for the years 2010 through 2030. He reported that the reserve computation had not been appropriately updated and reviewed for some years and that the Board intended to have that done by a qualified professional engineer in 2011. Following the review, a report thereon will be disseminated to the homeowners. A copy of the financial report is appended hereto and thereby incorporated into these minutes.
President Louiselle gave a report on the proposed budget for the Association for 2011. After a review of the budget proposal, a motion was made seconded and approved unanimously to adopt the proposal as the budget for 2011. A copy of the approved budget proposal is appended hereto and thereby incorporated into these minutes.
Chair of the Design Review Committee, Jon Roop, gave a report. He reported that he had been receiving good cooperation from homeowners regarding keeping their homes in compliance with the Associations Design Standards, and he thanked the homeowners for being attentive to the appearance of their homes.
Chair of the Landscape Committee, Judy Williams, presented a report. She reported on the new plantings that have been made in the past year and any issues regarding their appearance and performance. She reported that the upgrades to the irrigation system had been completed but that further refinements to the system might be necessary. She led a discussion of the various drainage issues that exist in the community and on efforts to ameliorate the problems. She indicated that further work will need to be done to alleviate problems such as the brick wall along Kirby Road which is beginning to tilt as a result of improper drainage.
President Louiselle presented five proposed amendments to the Bylaws of the Association. The proposed amendments are appended hereto and thereby incorporated into these minutes. Following discussion of each of the changes, a motion was made seconded and unanimously approved to adopt the proposed changes. There was one modification to the proposed amendment to Article III, Section 3.5 “Notice of Meetings”. The proposed amendment allowing for email notification of homeowners regarding special or annual meetings was amended to stipulate that any such meeting notice being sent by email would be sent with a return receipt requested so that the officer sending the meeting notice could be assured that it was properly delivered.
In addition, President Louiselle proposed an amendment to the Association’s Bylaws which would clarify the term of office for Directors of the Association. The amendment stipulates that Directors are to serve for three years and until their successors have been elected at a duly called meeting of homeowners.
The next order of business was the election of a director to fill the board seats being vacated by Judy Williams whose term is expiring. Judy Williams name was placed in nomination and in the absence of other nominations, the nominations were closed and she was elected by a unanimous vote.
There being no further business, the meeting was adjourned at 11:20AM.
Respectfully submitted,
¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬____________ G Lawrence Warren Secretary
Minutes of a Meeting of the Board of Directors Mayfair of McLean Association held at 6616 Haycock Road, Falls Church, VA May 14, 2011
The meeting was called to order at 11:20AM by President Bruce Louiselle. Other directors present were: John Hayward, Judy Williams, Richard Martinez, and Larry Warren. Also present was Jon Roop, Chair of the Architectural Standards and Design Review Committee.
President Louiselle announced that this was an organizational meeting of the Board called for the purpose of electing officers and appointing committee chairs. The following slate of officers and committee chairs was put in nomination and elected unanimously to serve until the next annual meeting of the Association: President: Bruce Louiselle Vice President: Judy Williams Secretary: Larry Warren Co-Treasurers: Harold and Harriet Damelin Landscape Committee Chair: Judy Williams Architectural Standards and Design Review Committee: Jon Roop
There being no further business, the meeting was adjourned at 11:30AM.
Respectfully submitted,
¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬____________ G Lawrence Warren Secretary
Minutes of the Annual Meeting of the Mayfair of McLean Homeowners Association held at 6616 Haycock Road, Falls Church, VA November 5, 2011
The meeting was called to order at 10:05AM by Association President Bruce Louiselle. The roll was taken and the following homeowners were present: Chadwick (by proxy with Williams), Cosgriff (by proxy with Williams), Damelin (by proxy with Williams), Friedlander, Goldstein, Hayward, Jones, Kazanowska, King (by proxy with Williams), Mallarkey (by proxy with Williams), Martinez (by proxy with Louiselle), Mockoviak (by proxy with Warren), Roop (by proxy with Louiselle), Savarese, Selwyn (by proxy with Williams), Sirlin, Taylor (by proxy with Louiselle), Ting (by proxy with Louiselle), Warren, and Williams.
A motion was made seconded and approved unanimously to dispense with the reading of the minutes of the last Annual Meeting of Homeowners held May 14, 2011.
President Louiselle gave a financial report comprised of a report on projected financial results for the year 2011 including revenues, expenses, and the status of the reserve account. A copy of the financial report is appended hereto and thereby incorporated into these minutes.
President Louiselle presented a proposed budget for the Association for 2012. He pointed out that income from regular assessments for the year is budgeted to be higher as a result of a proposed increase in the annual assessment to $2,035.00 per home from the current $1,800.00 per home. He further explained that this increase is being proposed as a result of the recent reserve study conducted on behalf of the Association by the firm of Community Association Engineering. The study showed that without an increase in the regular assessment, the Association’s reserve account would be depleted within the next several years. President Louiselle distributed a copy of the Cash Flow Analysis prepared by Community Association Engineering summarizing the conclusions of the study. President Louiselle explained that the Board of the Association had reviewed the study and the analysis and was recommending the assessment increase and the 2012 budget for approval to the membership. Copies of the proposed 2012 Budget and Cash Flow Analysis are appended hereto and thereby incorporated into these minutes.
President Louiselle explained that because of the notice period and the percent of the homeowners that constituted a quorum for purposes of considering an increase in the regular assessment, it would not be possible to take any action on the matter at today’s meeting. And that accordingly, the proposed budget incorporating the assessment increase could not be acted on today. Therefore, he would call a special meeting on homeowners at a later date to vote on the proposed increase in the assessment.
Chair of the Design Review Committee, Jon Roop was absent and therefore there was no report from his Committee. .
Chair of the Landscape Committee, Judy Williams, presented a report which centered primarily on the replacement of a buried, burned out electrical wire that had rendered the street lights on the east side of the street inoperable. Dorothy and Mark Friedlander raised privacy and noise concerns resulting from the removal of the diseased pines that grew between their home and Westmoreland Street and the Longfellow school. They asked for consideration for some financial assistance and Association approval to plant faster growing trees on Association land bordering their property. President Louiselle pointed out that there were no funds budgeted for financial assistance and that any plantings on common area would require Association approval. He expressed the Associations willingness to work with the Friedlander’s to find a mutually satisfactory resolution fo their concerns.
President Louiselle announced that the terms of office of two directors, Larry Warren and John Hayward were expiring as of the end of the year. He said that both men had agreed to stand for re-election for a three term of office. He called for nominations from the floor to fill one or both of the vacant seats. Hearing none, he asked for a motion to re-elect Hayward and Warren, and on a motion made, seconded and unanimously approved they were re-elected to the board for the period 2012 through 2014.
President Louiselle led a discussion regarding storm water drainage problems that were creating issues in several places around the development. He informed the homeowners present that the Board of Directors had consulted with a qualified professional engineer regarding the problems and possible solutions. He said that the Board would be continuing to explore how best to resolve these problems which would require an expenditure of funds in an amount as yet undetermined. He promised to keep the homeowners fully informed regarding this matter as the Board continued its work.
A discussion was held regarding a website that had been developed by Russ Jones regarding the various homeowners experience with contractors and vendors doing work on their property. Homeowners were encouraged to avail themselves of this resource and to post on the site regarding their experience with contractors and vendors.
There being no further business, the meeting was adjourned at 11:10AM.
Respectfully submitted,
¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬____________ G Lawrence Warren Secretary
Minutes of a Meeting of the Board of Directors Mayfair of McLean Association held at 6616 Haycock Road, Falls Church, VA November 5, 2011
The meeting was called to order at 11:15AM by President Bruce Louiselle. Other directors present were: John Hayward, Judy Williams, and Larry Warren.
President Louiselle announced that this was an organizational meeting of the Board called for the purpose of electing officers and appointing committee chairs. The following slate of officers and committee chairs was put in nomination and elected unanimously to serve until the next annual meeting of the Association: President: Bruce Louiselle Vice President: Judy Williams Secretary: Larry Warren Co-Treasurers: Harold and Harriet Damelin Landscape Committee Chair: Judy Williams Architectural Standards and Design Review Committee: Jon Roop
There being no further business, the meeting was adjourned at 11:25AM.
Respectfully submitted,
¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬____________ G Lawrence Warren Secretary
Minutes of a Special Called Meeting of the Mayfair of McLean Homeowners Association held at 2015 Mayfair McLean Court, Falls Church, VA December 9, 2011
The meeting was called to order at 10:00AM by Association President Bruce Louiselle. The roll was taken and the following homeowners were present, Warren and by proxy to President Louiselle: Chadwick, Cosgriff, Damelin, Friedlander, Goldstein, Hayward, Jones, Jensen, Kazanowska, King, Mallarkey, Martinez, Mockoviak, Roop, Savarese, Selwyn, Sirlin, Taylor, Ting, Williams, and Wilhoyte. President Louiselle declared that, per the Association’s bylaws, the number of homeowners in attendance constituted a quorum for the purpose for which the meeting was called.
President Louiselle explained that, as discussed at the Annual Meeting of Homeowners held last November 5th, this special meeting was called for the purpose of acting on a proposed $235.00 increase in the current annual assessment. A motion was made, seconded, and unanimously approved to increase the Association’s annual assessment to $2,035.00 effective with the year 2012.
There being no further business the meeting was adjourned.
Respectfully submitted,
¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬____________ G Lawrence Warren Secretary